Cookie Usage

We use cookies to enhance your experience on our Todoist planning website. By continuing to use this site, you agree to our use of cookies.

Mastering Todoist Projects

A vibrant illustration showing a Macbook with Todoist app open, displaying multiple colorful project folders and task lists. The image emphasizes organization and productivity.

Todoist is a powerful task management tool, and when used effectively on your Mac or MacBook, it can significantly boost your productivity. One of the key features that makes Todoist stand out is its project organization system. Let's dive into how you can master Todoist projects to streamline your workflow.

Creating Projects in Todoist for Mac

To get started with Todoist on your Mac or MacBook, follow these steps:

  1. Open Todoist for Mac OS
  2. Click on the "+" icon next to "Projects" in the sidebar
  3. Name your project and choose a color
  4. Optionally, set up sections within your project for further organization

Organizing Tasks into Projects

Once you've set up your projects, it's time to populate them with tasks:

  • Add tasks to your project by clicking "Add task" within the project view
  • Use the "#" symbol followed by the project name to quickly assign tasks to projects from any view
  • Drag and drop tasks between projects for simple reorganization

Pro Tip for MacBook Users

Take advantage of Todoist's keyboard shortcuts on your MacBook to quickly navigate between projects and add tasks. Press "Cmd + K" to open the quick add task window from anywhere in the app.

Maximizing Productivity with Todoist Projects

Here are some strategies to make the most of Todoist projects on your Mac:

  1. Use color coding: Assign different colors to your projects for visual organization
  2. Create project templates: For recurring projects, save time by creating templates
  3. Utilize sub-projects: Break down large projects into manageable sub-projects
  4. Collaborate: Share projects with team members for seamless collaboration
  5. Review regularly: Set aside time each week to review and update your projects
A screenshot of Todoist app on a MacBook Pro, showcasing a well-organized project view with color-coded tasks, sub-projects, and collaboration features highlighted.

Integrating Todoist with Other Mac Apps

Enhance your project management by integrating Todoist with other apps on your Mac:

  • Connect Todoist with Calendar apps to view project deadlines alongside your schedule
  • Use the Todoist plugin for Mail to turn emails into actionable tasks within your projects
  • Integrate with note-taking apps like Evernote to link project tasks with detailed notes

By mastering Todoist projects on your Mac or MacBook, you'll be able to organize your tasks more effectively, collaborate seamlessly, and boost your overall productivity. Remember, the key to success with Todoist is consistent use and regular review of your projects and tasks. Happy planning!